How to zero in on the Right Budget for your Upcoming Event!

Fixing Upcoming event budget can be the scariest thing for some of us! Interestingly, most people will be glad coordinating with the vendors and streamlining resources all through the process, but will simply ignore the event budgeting part. Is deciding the right budget for our event so fearsome? Is it impossible to predict event expenditures?

Not really! What lies underneath is their transcendence, and that is why most will take up the easier way out – to contact an event management agency. But unless your agency is reliable and experienced, chances are that your event may end up with a hefty expenditure, pricier than the usual!

(Remember, all great deals do not translate into great value for money offers. Read it here – Do Great Deals always translate to Great Value for Money? Not really! www.holydelights.com)

This article discusses some valuable tips in this respect and they come straight from event management experts.

They work as triggers to event budgeting and further, hint you on how to start.

• Just saying that you are organizing an event is not enough; important is to know the kind of event, and also the expected outcome if it’s a professional event. Why? Because every event model is different and so the budget too is.
• The more realistic you remain, the better budgeting you do! If it is wedding planning, it is practical to expect some extra guests and so you must have an interim fund – for the extra accommodation, servings, commutation, etc.
• Expecting some event costs to vary is good while being glad for the fixed costs. Be it the caterer or the accommodation provider, surplus services come at a surplus cost!
• A small event like a birthday party too has a budget. Do you know that regardless of event type or size, smart budgeters comprise risk mitigation by having a “contingency” in the budget.
• 
• Having taken the above aspects in consideration, there you go with the real work:
• Document your event budget, and it is best done on an excel worksheet as that would save considerable time with its inbuilt automated features. If you are not familiar with excels, have the budget written, but have it anyway!
• In your worksheet, take care to mention the expected revenue and cost expenditure separately. These are two heads which stay aloof but generate perfect correlation between budget and expenditure.
• On a separate worksheet in same file, you can also note the best Bengali marriage dates if it’s a wedding and the list of possible / best vendors you want to deliver important services like venue, catering, decoration, music, photography, make up and so on.
• Again, try to be as realistic as you can because you know what type of event you are organizing.
• Last word of advice again is – zero in on a budget, however small or large your event is! Even when contacting event management agencies, a professional agency like Holydelights wants you to know the event budget with realistic figures. Event experts at Holydelights treats the budget document like a blueprint in the same way as architects use for large construction project!